This Privacy Policy describes who we are, what we may use your data for, how we treat it, who we share it with, how long we keep it, as well as ways to contact us and exercise your rights.

WHO ARE WE?

Your data will be processed by NOVA.id.FCT – Associação para a Inovação e Desenvolvimento da FCT, with headquarters in Campus de Caparica, Faculdade de Ciências e Tecnologia da Universidade Nova de Lisboa, 2829-516 Caparica, NIF: 513010661, phone (+351) 212 948 388, email: novamath.secretariado@fct.unl.pt, hereinafter “Nova Math” or “we”.

Nova Math is responsible for the processing of personal data within the scope of the General Data Protection Regulation.

WHY DO WE HANDLE YOUR INFORMATION?

Nova Math will only process your personal data when:

1 – Has a legitimate interest to do so, namely to

• Development and maintenance of our website;
• Provision of technical assistance;
• Prevention and detection of fraud;
• Ensuring network and information security;
• Provision of services or information;
• As long as, in each case, our interest is in accordance with the applicable legislation and your rights.

2 – Has obtained your consent to process your personal data for specific, explicit and legitimate purposes; and/or

3 – It’s necessary to comply with legal obligations that apply to it.

FOR WHAT PURPOSES DO WE PROCESS YOUR DATA?

When you fill out the forms provided on our Website or create an account, your personal data (such as name, e-mail address, phone number or address) is collected by us and processed in order to respond to your questions, requests or to provide you with information.

This information may include:

• Username: We collect your chosen username to uniquely identify you within our system.
• Email Address: We collect your email address to communicate important account-related information and for account verification purposes.
• Password: Your password is securely stored in an encrypted format to protect your account from unauthorized access.
• Session Data: We collect data related to your session, such as login timestamps and browser information, to monitor and enhance the security of our website and ensure a smooth navigation experience.

Purpose of Data Collection:

The data we collect from logged-in users is used solely for the following purposes:

• User Authentication: We use your username, email address, and password to verify your identity and grant you access to restricted areas.
• Personalization: We may use your session data to customize and personalize your browsing experience, including displaying relevant content and preferences based on your previous interactions with our website.
• Account Management: Your username and email address may be used for account-related communications, such as password resets, important updates, and notifications regarding your account activity.

By providing us with your contact details, Nova Math may contact you for marketing purposes related to its services, provided that you have consented to the processing of your personal data for such purposes. If you consent, you may receive marketing communications via email. You may at any time object to this data being processed.

The personal data you provided will also be processed for the purposes indicated at the time of collection.

Your consent is essential for Nova Math to process your personal data for the above mentioned purposes; however, if you choose not to give your consent, your visit and use of our Website will not be affected.

HOW LONG DO WE KEEP YOUR INFORMATION?

Our policy is to keep data only for as long as is necessary to fulfill the purposes for which it was collected. However, in certain cases we may keep data for longer periods, particularly when required to do so by law.

WHAT RIGHTS DO I HAVE?

At any time, you may:

• Request access to the information we hold about you

As the holder of personal data, you have the right to obtain confirmation as to whether or not data concerning you are being processed and, where appropriate, to access your personal data and to access the information required by law.

• Request rectification of information if it is inaccurate or incomplete

As the holder of personal data, you have the right to have Nova Math rectify without undue delay inaccurate or incomplete data concerning you.

• Requesting the deletion of your personal data

As the holder of personal data, you have the right to request us to erase your data without undue delay, and Nova Math shall be obliged to erase the personal data without undue delay where in specific cases one of the following grounds applies

1. The personal data is no longer necessary for the purpose for which it was collected or processed;
2. You have withdrawn your consent to the data processing (in cases where the processing is based on consent) and there is no other ground for such processing;
3. You object to the processing and there are no overriding legitimate interests justifying the processing.

• Requesting the limitation of the processing of your personal data

As a data holder you have the right to obtain from us the restriction of the processing of your data if one of the following situations applies:

1. Dispute the accuracy of the personal data, for a period that allows Nova Math to verify its accuracy;
2. The data processing is lawful and the data subject opposes the erasure of the personal data and requests, in return, the limitation of its use;
3. Nova Math no longer needs the personal data for the purpose of processing, but they are required by the data subject for the establishment, exercise or defence of legal claims;
4. You have objected to the processing until it is established that the legitimate grounds of the controller override those of the data subject.

• Object to the processing of your personal data – a) where data processing is carried out for the purposes of the legitimate interests pursued by Nova Math or b) data processing is carried out for direct marketing purposes or c) profiling, you may also object to the processing of your personal data at any time.
• If the processing is based on your consent, you have the right to withdraw it.

If consent is legally necessary for the processing of personal data, the data holder has the right to withdraw consent at any time, although this right shall not affect the lawfulness of the processing carried out on the basis of the consent previously given nor the further processing of the same data based on another legal basis, such as the performance of the contract or the legal obligation to which Nova Math is bound.

Should you wish to exercise any of your rights, please contact us in writing at novamath.secretariado@fct.unl.pt.

Your requests will be handled with special care so that we can ensure the effectiveness of your rights. You may be asked to provide proof of your identity in order to ensure that personal data is only shared with the data subject. You should be aware that in certain cases (for example, due to legal requirements) your request may not be fulfilled immediately.

In any case, you will be informed of the measures taken to this effect within one (1) month from the moment the request is made.

You also have the right to lodge a complaint with the CNPD .

SECURITY AND CONFIDENTIALITY

We strive to keep your data secure, and employ appropriate security measures to ensure that your personal data is protected and cannot be accessed by unauthorized parties. We subject our security systems and policies to periodic review to ensure that data is safe and secure. However, the transmission of information via the Internet is not completely secure, and we cannot absolutely guarantee the security of information transmitted via our Website.

We also respect the confidentiality of your information. As such, we do not sell, distribute or otherwise make your information commercially available to any third party. Nova Math is committed to keeping your information confidential in accordance with this Privacy Policy and applicable law.

DO YOU HAVE ANY QUESTIONS?

If you still have any questions regarding the processing of your personal data, or if you wish to exercise any of your rights, please contact us:

• E-mail: novamath.secretariado@fct.unl.pt
• Phone number: (+351) 212 948 388

Please note that Nova Math will occasionally update this Privacy Policy. We ask that you periodically review this document to stay up to date.